Wednesday, February 18, 2026

🐴 Horse Advisory Committee - August Meeting will be elections! WE need you!

 


Call for Board Members 

Annual Fall Meeting- August 15, 2026 

Location: Pinal County 4-H Office
Time: 11am to 1pm 
Link to Apply: Click here

The Horse Advisory Committee will be seeking new members to join the board this August!

We will have all positions open, including: (one year term)

  • President

  • Vice President

  • Secretary

  • Treasurer

  • Member at Large

Who Can Apply?

To be eligible for a board position, you must be a Certified Leader.

Interested?

If you’re passionate about supporting the horse program and helping guide its future, we encourage you to consider serving on the board. Link to application

If you need more information feel free to email us at pinalcounty4hhorse@gmail.com

📅 Stay tuned for more details on how to get on the ballot coming in late summer.


Pinal County 4-H HAC

Officer Roles and Responsibilities

President

  • Coordinate & facilitate events and meetings, communicate policy & process changes for Horse Project

  • Horse Show Event Tasks - class listings, program, sponsors, patterns, judges

  • Voting Member on policies and Horse Project activities

  • Create and distribute judges show and rule packet

  • Coordinator for Horse skill-a-thon

  • Project newsletters and communications county wide

  • Update website with announcements, horse show results

  • Coordinate county members for State Fair qualification

Vice President

  • Coordinate horse show facilities with President

  • Find Judges/Cattle (maintain judges docs on Dropbox)

  • Voting Member on policies and Horse Project activities

  • Ensure horse show ribbons/awards are available

  • Audit horse show results spreadsheet and maintain annual points (electronic copy maintained @ every event) 

Secretary

  • Take meeting minutes - link on website and send notification to Maria they are available

  • Update event schedule on website (roll older stuff to bottom)

  • Send meeting notification form to extension office

  • Create and distribute agenda for HAC meetings

  • Keep up to date member listing from extension office - required prior to horse shows

  • Update pattern book and send show patterns to President prior to show

  • Ensures sponsorship tax eligible letters go out from the office by Jan 31

  • Voting Member on policies and Horse Project activities

Treasurer

  • Keep an up to date electronic ledger of account balance and all debit/credits

  • Create a budget for the year - year end award and horse show estimates

  • Provide horse show event reports at each meeting- how much received/expenses, etc.

  • Reconcile HAC ledger with extension office Ledger

  • Withdraw/deposit funds with Extension Office

  • Responsible for paying for purchase orders, etc. (Ribbons, Buckles, Awards, Horse Show Expenses) 

  • Voting Member on policies and Horse Project activities

 Member at Large

  • Voting member

  • Knowledge source

  • Responsible for volunteer sign up and tracking for each show 

  • Responsible for managing and posting for social media accounts

  • Securing sponsorships (both members at large sponsorship committee)

  • Coordinate equipment to shows


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