Call for Board Members
Annual Fall Meeting- August 15, 2026
The Horse Advisory Committee will be seeking new members to join the board this August!
We will have all positions open, including: (one year term)
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President
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Vice President
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Secretary
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Treasurer
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Member at Large
Who Can Apply?
To be eligible for a board position, you must be a Certified Leader.
Interested?
If you’re passionate about supporting the horse program and helping guide its future, we encourage you to consider serving on the board. Link to application
If you need more information feel free to email us at pinalcounty4hhorse@gmail.com
📅 Stay tuned for more details on how to get on the ballot coming in late summer.
Pinal County 4-H HAC
Officer Roles and Responsibilities
President
Coordinate & facilitate events and meetings, communicate policy & process changes for Horse Project
Horse Show Event Tasks - class listings, program, sponsors, patterns, judges
Voting Member on policies and Horse Project activities
Create and distribute judges show and rule packet
Coordinator for Horse skill-a-thon
Project newsletters and communications county wide
Update website with announcements, horse show results
Coordinate county members for State Fair qualification
Vice President
Coordinate horse show facilities with President
Find Judges/Cattle (maintain judges docs on Dropbox)
Voting Member on policies and Horse Project activities
Ensure horse show ribbons/awards are available
Audit horse show results spreadsheet and maintain annual points (electronic copy maintained @ every event)
Secretary
Take meeting minutes - link on website and send notification to Maria they are available
Update event schedule on website (roll older stuff to bottom)
Send meeting notification form to extension office
Create and distribute agenda for HAC meetings
Keep up to date member listing from extension office - required prior to horse shows
Update pattern book and send show patterns to President prior to show
Ensures sponsorship tax eligible letters go out from the office by Jan 31
Voting Member on policies and Horse Project activities
Treasurer
Keep an up to date electronic ledger of account balance and all debit/credits
Create a budget for the year - year end award and horse show estimates
Provide horse show event reports at each meeting- how much received/expenses, etc.
Reconcile HAC ledger with extension office Ledger
Withdraw/deposit funds with Extension Office
Responsible for paying for purchase orders, etc. (Ribbons, Buckles, Awards, Horse Show Expenses)
Voting Member on policies and Horse Project activities
Member at Large
Voting member
Knowledge source
Responsible for volunteer sign up and tracking for each show
Responsible for managing and posting for social media accounts
Securing sponsorships (both members at large sponsorship committee)
Coordinate equipment to shows
